How to Manage Multiple Credentials

Most milestones in life result in a document. Think marriage certificates, university diplomas, and licences. As we grow, learn, and evolve, we collect documents that provide proof of professional and educational achievements. 

It is essential to keep these documents safely guarded, ensuring that they can be accessed whenever necessary. In the digital age, managing credentials can be increasingly difficult, as files can be lost, devices damaged, and software made obsolete. 

In this article, we will discuss the importance of keeping documents safely stored, what sort of documents you should archive, and how blockchain technology has transformed the way we store and manage credentials.

What is digital credential management?

Digital credential management refers to the process of creating, issuing, managing, and verifying digital credentials such as diplomas, certificates, badges, and other forms of proof of accomplishments. 

The traditional paper-based credentials are increasingly being replaced or complemented by their digital counterparts, offering several advantages in terms of accessibility, security, and ease of verification.

To manage multiple credentials effectively, it is important to break down the key components of digital credential management:


Instead of physically printing and mailing certificates, digital credentials are typically issued electronically. This may involve using secure and standardised digital formats (e.g., Open Badges, PDFs with embedded metadata) and can be facilitated through credentialing platforms or systems.


Recipients often store digital credentials in secure digital wallets or repositories. These digital wallets can be cloud-based or locally stored and provide a centralised and secure location for individuals to manage and access their credentials.


Some systems use blockchain or distributed ledger technology to enhance the security and integrity of digital credentials. Blockchain ensures that the information contained in the credentials remains tamper-proof and can be independently verified by third parties.


To facilitate widespread adoption and interoperability, various standards have been developed, such as Open Badges and Credential Transparency Description Language (CTDL). These standards help ensure that digital credentials can be recognised and understood across different platforms and systems.


Many educational institutions, employers, and organisations integrate digital credentialing with their existing systems, such as learning management systems or HR platforms, streamlining the process of issuing and managing credentials.

Revocation and Expiry

Digital credentials can be designed with features that allow for revocation or expiration, enhancing the ability to manage the currency and validity of the information they represent.

Why is it important to manage credentials effectively?

Effectively managing digital credentials is crucial for several reasons, encompassing aspects of security, accessibility, efficiency, and adaptability to the evolving digital landscape. Here are some key reasons why effective management of digital credentials is important:


Digital credentials can incorporate security features, such as blockchain technology, to make them tamper-resistant. This ensures that the information contained in the credentials remains accurate and unaltered, enhancing the trustworthiness of the credentials.


Digital credentials provide individuals with the ability to access and share their qualifications from anywhere at any time. This accessibility is particularly valuable in a globalised and digital world, where individuals may need to present their credentials to prospective employers, educational institutions, or other entities across geographical boundaries.


Digital credential management streamlines the process of issuing credentials. Institutions can automate the creation and distribution of digital certificates and diplomas, reducing administrative burdens and costs associated with traditional paper-based systems.


Digital credentials enable quick and reliable verification of qualifications. Employers, educational institutions, and other parties can verify the authenticity of a credential with greater efficiency compared to manual verification processes associated with paper-based credentials.

Selective Disclosure

Digital credentials allow individuals to selectively disclose specific qualifications, giving them greater control over the information they share. This is especially relevant in situations where individuals may have a diverse set of achievements and want to tailor their disclosures to specific contexts.

Lifelong Learning

In a rapidly changing job market, individuals engage in continuous learning and acquire new skills throughout their careers. Digital credentials support lifelong learning by providing a dynamic and adaptable way to record and communicate a person’s evolving qualifications.

Cost Savings

The automation of credential issuance and verification processes can lead to cost savings for educational institutions, employers, and other entities involved in the credentialing process.

Best practices for managing digital credentials

Effective digital credential management involves adopting best practices to ensure the security, integrity, and usability of digital credentials. Here are some key best practices for managing digital credentials:

Implement Strong Security Measures

Use strong encryption protocols to protect the confidentiality and integrity of digital credentials. Ensure that data transmission and storage are secure to prevent unauthorised access or tampering.

Utilise Blockchain Technology

Consider leveraging blockchain or distributed ledger technology to create tamper-resistant records of digital credentials. This enhances the trustworthiness and immutability of the information contained in the credentials.

Adopt Interoperable Standards

Follow established standards like Open Badges or Credential Transparency Description Language (CTDL) to ensure interoperability. Standards facilitate consistent representation, recognition, and exchange of digital credentials across different systems.

Ensure Accessibility and Portability

Encourage the use of secure digital wallets to store and manage digital credentials. Ensure that individuals can easily access and share their credentials across various devices and platforms.

Enable Selective Disclosure

Granular Control:** Provide individuals with the ability to selectively disclose specific credentials based on context. This gives users greater control over the information they share and enhances privacy.

Implement Dynamic Credentials

Design digital credentials with features that allow for revocation or expiration. This ensures that only current and valid credentials are presented, addressing issues related to credential currency.

Incorporate Multi-Factor Authentication

Implement multi-factor authentication (MFA) to add an extra layer of security when individuals access or manage their digital credentials. This helps protect against unauthorised access even if login credentials are compromised.

Establish Clear Policies and Procedures

Develop and communicate clear policies and procedures for the issuance, management, and verification of digital credentials. Establish a governance framework that outlines roles, responsibilities, and security protocols.

Adhering to these best practices helps organisations and individuals maintain the security, integrity, and reliability of digital credentials, fostering trust in the credentialing process.

The benefits of using blockchain to store credentials

An easy way to store and manage digital documents is on the blockchain. The revolutionary technology offers several advantages that can make the process of archiving, sharing, and retrieving credentials and other important documents a lot more simple. 

Diplomasafe specialises in digital credentials, offering companies and educational institutions the possibility of issuing certificates that are verifiable, secure and easy to share. 

Blockchain technology also offers immutable and tamper-proof records. Once documents like diplomas and certificates are stored on the blockchain, they cannot be altered or deleted, ensuring the integrity and authenticity of the stored documents. 

Blockchain-based credentials can also enable secure and efficient document sharing. By granting access rights to specific individuals or entities through smart contracts, you can control who can view or access your documents. This eliminates the need for manual authorisation processes and enables seamless and secure sharing of documents with trusted parties. 

When it comes to handling a large number of documents, blockchain technology can offer significant benefits, ensuring the safety and the shareability of important files. 


The future of managing documents is undeniably intertwined with blockchain technology. With its enhanced security, immutability, simplified verification, and decentralised trust, blockchain has the potential to revolutionise document management across industries and sectors. 

Storing large quantities of documents can be challenging. However, it is extremely necessary to comply with legislation, record history and provide proof of knowledge. 

Although there are many different methods available to manage documents, blockchain is increasingly being used. For educational purposes, digital credentials give companies, universities and other educational institutions an easy and secure way of sharing data and managing important documents.

For a deeper understanding of innovative credential management solutions, visit Diplomasafe and explore our range of services.